Our group’s aim is to contribute to the development of society and clients with a perpetual challenge to pay back to society with highly skilled human resources and technologies. through comprehensive information services.
To this end, all executives and employees of the SYS Holdings’ groups strive to realize the corporate philosophy. The managers themselves develop and operate a system to ensure appropriate operations. At the same time, we continuously evaluate and improve, and strive to build an effective and independent Internal Control System.

1. System to ensure that directors' performance of duties comply with laws and regulations and the Articles of Incorporation
   • The Board of Directors meets regularly every month to ensure smooth communication between directors, monitor each other's business execution, and prevent violations of laws and regulations, the Articles of Incorporation, and internal regulations.
   • If a director discovers an act that violates the laws and regulations, the Articles of Incorporation, etc. of another director, it should be immediately reported to the Corporate Audit and Supervisory Committee Members and the Board of Directors.
   • In addition to auditing the performance of duties by directors in accordance with the auditing policies set by the Board of Corporate Audit and Supervisory Committee Members, Audit & Supervisory Board Members attend meetings of the Board of Directors and make sure that the processes and contents of matters to be resolved by the company conform to laws and regulations, the Articles of Incorporation, etc.
2. System for storage and management of information related to directors' execution of duties
   • Documents recorded and other information related to the execution of duties by Directors shall be appropriately stored and managed based on the rules of the Board of Directors and other related rules.
   • Directors and corporate audit and supervisory committee members shall be able to view this information at all times.
3. Rules and other systems for managing the risk of loss
   • We collect and analyse risk information related to company operations and strive to prevent, eliminate, and prevent recurrence of accidents
   • Each department builds the necessary systems for managing the risks associated with its business. In addition, the Internal Audit Office audits the status of maintenance and operation in internal control audits that are regularly conducted, and strives to audit the risk status across the organization.
4. System to ensure that directors execute their duties efficiently
   • Directors execute their duties appropriately and efficiently based on the rules on duties and responsibilities that stipulate basic matters concerning responsibilities and authorities.
   • In addition to the Board of Directors, the Management Committee has been established in order to conduct careful deliberations in decision-making on important matters and to facilitate smooth communication for business execution. The Management Committee meets regularly (in principle, every month) and makes decisions on important management issues other than those decided by the Board of Directors, deliberates and reports on the status of business execution
5. A system to ensure that employees' performance of their duties complies with laws and the Articles of Incorporation
   • Establish compliance rules that stipulate the observance of laws, regulations, and rules, post them on the company's website, and continue to hold monthly meetings (plenary meetings) with regular participation of all directors, executive committee members and employees We will strive for thorough communication.
   • If employees become aware of violations of the Articles of Incorporation, violations of internal rules, or acts that violate social wisdom, etc., we have a system that allows them to consult the whistleblower system (SY・Hotline), and deal it without delay.
   • With regard to the whistleblower system, we will protect whistleblowers based on whistleblower protection rules, maintain transparency, and take appropriate measures.
   • We have no relationship with anti-social forces that threaten the order of society or harm the sound activities of the companies, including business relations. We respond systematically with a resolute attitude throughout the organization.
6. A system for ensuring the appropriateness of operations in the corporate group consisting of the parent company and its subsidiaries.
   • We will conduct appropriate business management for the entire corporate group, with our Company at the core, in accordance with the rules for managing affiliated companies.
   • Regarding the management of subsidiaries and affiliated companies, we will receive regular reports on the business activities, conduct prior consultations on important matters, and give appropriate advice.
   • Based on the internal auditing standards, the Internal Auditing Office of the Company will conduct internal audits of the Company and Group companies.
7. Matters concerning employees when Audit & Supervisory Board members have requested that employees be assigned to assist their duties
   • If the Board of Corporate Audit and Supervisory Committee Members requests that an employee be provided to assist them, the Board of Directors , after consultation with the Corporate Audit and Supervisory Committee Members, assignss personnel deemed necessary and assist with the duties of the Corporate Audit and Supervisory Committee Members.
8. Matters concerning the independence of the employees set forth in the preceding paragraph from Directors
   • The prior consent of the Board of Corporate Audit and Supervisory Committee Members shall be obtained with regard to personnel transfers, personnel evaluations, and disciplinary actions of employees who assist with the duties of the Corporate Audit and Supervisory Committee Members set forth in the preceding paragraph.
9. A system for directors, executive officers and employees to report to corporate audit and supervisory committee members Other systems for reporting to corporate audit and supervisory committee members
   • Directors, Executive Committee members and employees shall immediately report to the Audit Supervisory Board Members if they discover any material violations of the Articles of Incorporation or misconduct concerning the execution of duties, or any material that could cause significant damage the Company and the Group.
   • Audit & Supervisory Board members attend meetings of the Board of Directors and other meetings deemed important for auditing and when necessary, inspect the written approval documents and other important documents related to business execution, and provide explanations to directors, executive officers and employees.
10. Other systems to ensure that audits by corporate audit and supervisory committee members are conducted effectively
    • Corporate audit and supervisory committee members have the authority to independently form their own opinions on the execution of duties by directors as to whether they are in compliance with laws, regulations, and the Articles of Incorporation.
    • Audit and Supervisory Committee Members cooperate with the Internal Auditing Office, the Accounting Auditing Office, and others deemed necessary to perform effective auditing work.
11. System to ensure the reliability of financial reports
    • In order to ensure the reliability of financial reporting, employees will be thoroughly informed about internal controls through education, training, etc., and will implement controls aimed at ensuring the reliability of financial reporting at the company-wide level and business process level.
    • The Board of Directors monitors financial reports and their internal controls, and evaluates and improves the status of maintenance and operation of financial reports and their internal controls in accordance with laws and regulations.

Enacted; August 1, 2014